Why FilesApp?

Smart file management, AI-supported and flexible

FilesApp is connected between the application software on the respective device and the connected systems and regulates the management of files based on the specifications so that they can be saved in the specified file systems and directories under the specified file names and can be found again within seconds.

FilesApp does not store any files, it is based on existing file systems.

Likewise, all user and authorization specifications of the connected file systems take effect, so that neither further authorization administration is required nor that users can access data for which they have no authorization in the file system.

FilesApp Product

Progress when uploaded by the user


In FilesApp, the user is suggested the appropriate document type by the AI or selects it. The tags are filled by the AI or the user assigns the relevant tags

FilesApp specifies the directory defined for the document type and the file name for storage on the configured endpoint

After the definitions, the document is saved directly in the defined file system and directory with the specified file name

File management is based on defined document types with their tags and specified directory and file name conventions, which can be administered individually.

Put together the document types in terms of tags according to your ideas or company specifications and assign directory and file names with texts and variables.

The integrated AI recognizes both document types and the defined tags, so that the users only have to carry out a plausibility check for the recognized content and assignments and no longer have to spend time selecting the correct directory and assigning file names.
Completely automated storage of files is also possible.

FilesApp also enables the connection, integration and automation with corresponding other applications, such as ERP systems, workflow management, and much more via its API and SDK. For example, you can use Microsoft SharePoint as a file system for a DMS through FilesApp if the system used offers a modern API, and at no additional cost.

Progress when connected to systems


When outputting a process in the system, the user selects the definition with FilesApp in the output control

The tags are generated automatically, FilesApp specifies the directory and file name for storage on the endpoint using the specifications defined for the process

After the definitions, the document is saved directly in the defined file system and directory with the specified file name

On average, users and companies achieve an efficiency increase of over 95% with FilesApp in file management and search.

Compliance with data protection requirements in file management is automated by FilesApp and the use of document types.

Automated file management

Integrate your file systems in FilesApp and get an overview of all integrated data in one app.

FilesApp does not store any of your files, they are stored unchanged in terms of content in the file systems you have defined.

As a file management system, FilesApp is above all connected data storage devices, whether local or in the cloud, which enables rule-based storage and fast searches across all systems.

With FilesApp you can easily and flexibly create document types and specify the file systems, directories and file names to be used with variables and constants. Likewise the tags that you want for this document type.

AI-supported tagging of documents

Activate artificial intelligence (AI) in your document types and let FilesApp learn along with you. In the further course, it recognizes the document types and pre-assigns the tags.

The tags can be defined and can be made available across document types.

Dependencies between tags can also be created or automatically filled by connected systems.

The tags can be configured in all common formats such as text, date, numbers, currency, etc. and used in various document types.

Flexible file and document management

Give your file systems the intelligence of FilesApp and structure and organize data management according to your specifications.
You are completely flexible in the configuration of the document types, directory and file structures and can map them according to your ideas or company specifications.

Use your existing file systems, such as Microsoft SharePoint, as the backend for your document management system.

As an intelligent document management system, FilesApp is above all connected data storage devices and uses the document types you have defined to organize the storage locations and directories in which the documents are to be saved with which file names, whether locally or in the cloud.

Find files in seconds

Whether on the computer, tablet or smartphone, with FilesApp you will find your files in all connected file systems.

When indexing is activated, both in a data archive that has not yet been tagged by the FilesApp and according to the content of documents.

Indexing can also be activated based on the content for each connected file system.

You can also save frequently used search queries in templates so that you can trigger them directly.

Deep integration

All functions of FilesApp can be mapped via the GraphQL API.

With our API you’re able to integrate other systems, such as ERP, BI, workflow systems, and much more, directly.

Use your existing file systems, for example, as document management storage for your ERP system or design workflows for invoice receipt, quality assurance, and much more.

With the connector to Microsoft Power Automate, the triggers and tags are available for all defined document types and tags of FilesApp in order to be able to create any workflows, for example for the automation of processes.

Central administration

Use FilesApp on all devices with the uniform working environment that you can freely configure.

Define, copy and save your document types only for yourself or make them available to all authorized users for the corresponding document library.

Whether on a computer, tablet or smartphone, with FilesApp you can find your files in all connected file systems.

When indexing is activated, both in a data archive that has not yet been tagged by FilesApp and according to the content of documents.

Rule-based data organization

Create the protection requirements and the classification of the documents for each document type.

Let FilesApp automatically store the documents in the file system defined by the document type, in the configured directory and with the specified file name.

You can specify the storage location in the document types and specify the directory structure and the file names using fixed identifiers and variables.