General Information

The EFS (Enterprise File Sharing) solution DRACOON is a file exchange application that offers data security up to client-side encryption www.dracoon.com.

By connecting DRACOON as a storage connector, it is possible to extend the DRACOON EFS solution with the following features:

• File and document management according to FilesApp’s range of functions
• automated data protection via FilesApp document types, this means that document types can be made available in the organization that use the connected DRACOON instance as a storage system, for example for HR topics, contracts, documents relevant to IP law, patents, etc.
• No separate user and authorization management is required in the FilesApp, which applies to DRACOON throughout
• indexed search across all data rooms, including metadata from FilesApp tags and storage of recurring search views
• AI for document recognition and reading the content that can be stored in tags
• Collaborative work on Microsoft 365 documents
• Workflows mit Microsoft Power Automate
• Document Preview
• Extended API functionality with use of tags and their content for document management, e.g. integration of Dracoon into ERP, CRM systems, etc. with direct display of documents stored on Dracoon

Preconditions

Active and existing DRACOON account of the user.

Active and existing FilesApp DRACOON Connector license – see https://filesapp.com/pricing/

A license must be assigned to the user by the administrator of the FilesApp DRACOON Connector license.

Setup

Setting up a FilesApp DRACOON Connection.

Setting up the first document library of the Connection

Set up a new connection to a DRACOON account in FilesApp by clicking on the plus sign next to the Connections.

Select the DRACOON connection.

Enter the host name (URL) to the DRACOON environment and check it via “Check Host Name”. The host name is the URL with which DRACOON makes the environment available for this tenant.

If the host name is successfully checked, “Sign in with DRACOON” can be selected.

Enter and authenticate the login data with the email address of the user’s DRACOON account for the relevant DRACOON environment.

Release the FilesApp usage in the DRACOON environment.

After successful authentication, the DRACOON document library is displayed in FilesApp. Select it.

The data rooms activated for the user are displayed as “sites” and can be integrated as document libraries. In this example, “Finance”.

The directory structure of the selected document library is then available in FilesApp. The files are indexed and are also available via the search after a short time.

Setting up additional Documents Library of the Connection

Use the + symbol in the upper right corner of FilesApp window to add a new document library.

Select “Add New Library”.

Select the desired document library. In the example, “Datenaustausch”.

Subsequently, this document library is available as another tab of this connection.

Administration and Permissions

For the user and authorization management of the DRACOON Connection, that of the integrated DRACOON environment applies throughout.

Users can only access document libraries, directories, and files for which they have been granted rights by the DRACOON environment. Additional administration in FilesApp is not required or not possible.

Login

Users can log in with their DRACOON account or whatever else is provided by DRACOON, such as 2-factor authentication.

FilesApp Features

With this type of connection, there are no restrictions on the functionality of FilesApp.